grad school applications

Guest Post: Addressing Weaknesses in Your Graduate School Application

Giulio Rocca is a Harvard alumnus and the founder of GradSchoolHeaven.com and MBAHeaven.com, online references for people applying to graduate and business school offering clear, complete and expert advice based on first-hand experience.

Getting accepted to graduate school is a competitive affair. Imagine an admissions committee reviewing your application with a checklist in mind. They start by reviewing the quantitative measures of your ability. Does the applicant have a high GPA? Check. High GRE score? Check. Next, they turn to the qualitative parts of your application: your cover letter, personal statement, writing sample, and recommendation letters. Naturally, the ideal candidate will pass with flying colors. But what if all the boxes aren’t checked?

Let’s start by discussing grades and standardized test scores. If your performance isn’t stellar, the default conclusion is that either (a) you aren’t intelligent or (b) you didn’t put the requisite effort into your studies. One way to compensate is to demonstrate your intellectual superiority by excelling in one of the quantitative measures. For example, if you have a low GPA, ace the GRE; or vice versa. Another way to address weaknesses is to highlight your strengths in the written portion of your application. This can be accomplished by drawing attention to a subset of your GPA that relates to your major or specific subjects, or referencing a high percentile score in one of the verbal or quantitative sections of the GRE. A third way to compensate is to offer alternative and acceptable explanations for your poor performance. For instance, if your grades trailed off in your senior year because you worked to support yourself financially, lived through a family crisis, or experienced other extenuating circumstances, you can briefly touch on this without being melodramatic.

But what if your weakness lies in the written portion of your application — in your personal statement, writing sample, or recommendation letters? If you’re not a skilled writer, workshop your written materials with people that you hold in high esteem. Your current and former professors are usually a good bet. You can also enlist the support of a professional editor but resist the temptation to have your work completely rewritten and passed off as your own. If you’re struggling to come up with recommenders, ask yourself whether you’ve considered all options. Did you think about all past and present professors? How about professors both inside and outside of your department? While it’s desirable to submit recommendations from professors in fields related to your application, it’s acceptable to include an outside perspective particularly if the two fields overlap in competencies.

Even if your application materials are in tip-top shape, it’s possible to commit a final cardinal error: submitting your application after the deadline. While some graduate schools are unbendable on this point, the reality is that it typically takes days, if not weeks, for admissions committees to review all applications. If you’re late, you can attempt to salvage the situation by including a cover letter containing an apology and expressing your sincerest gratitude to still be considered in the current application cycle. Following up with a phone call or email to the department’s Graduate Director and professors with whom you’ve initiated contact is also helpful.

Ultimately, success in addressing your weaknesses depends on your ability to conduct an honest self-assessment and strategically focus on compensating where it matters most. Keep a positive attitude and remember that many applicants are accepted each year with less-than-perfect applications. If you can’t check all the boxes, do the next best thing and nip any concerns in the bud.

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Guest Blog: The benefits of attending a smaller University or College

I teach at one of the smallest universities in Canada (and certainly at the smallest one in my province).  We have about 1200 full time students in our whole school.  A big department like mine, has five faculty members.   (To put that in some perspective, the lab I was in while doing my PhD had five members).   I know my students are getting a good education, I have evidence of that.  Heck, we even recently hired one of our former students (once she went off and got a PhD) in our department.  Each year we send off a few students to grad school in psychology, but also to law school, med school etc.

Why do I mention these things?  Well, there is a perception out there that one is somehow at a disadvantage if one’s degree is from a small school when applying for graduate work.   I can tell you that, in my experience, this is completely and utterly untrue.

What do graduate admissions committees care about?  They care about grades, GRE scores, experience, cover letters (or personal statements) and letters of recommendation.   The letters of recommendation are key.  (I have been on graduate admissions committees before, and at a big university).  You will get a much more insightful letter if the prof knows you.  He or she will know you pretty darned well if you have taken 5 classes over your undergrad career with him or her.  What do they want to see in these letters?  Well it varies, but most of us would like to see words like ‘maturity’ and ‘independence’ and such.  Well, at a small school someone will easily see those things in you.

Once you get to a grad program, your work at a smaller university will stand you in good stead.  You see, graduate seminars and classes tend to be small, but you have been in small classes since day one of your undergrad career.  The idea of speaking your mind is a lot easier if you have been doing it already for a few years.

I have heard many students of mine say that they are concerned when they apply to grad school that ‘nobody will have ever heard of our school’ or ‘they think we are some small time place’.   I did my PhD at one of the most prestigious universities in the world, but, when I look at the faculty, and where they did their undergrad degrees, I can see that many went to small schools ‘nobody has ever heard of’.

In our fourth year capstone seminar course on the last day I tell my students this:

‘If anyone ever tells you that your education here was second rate, or that your degree is somehow worth less than theirs, feel free to tell them to go to hell, and tell them that was from me.’

Dr. Dave Brodbeck is an experimental psychologist at Algoma University in Sault Ste. Marie ON, Canada where he teaches and studies the evolution of cognition.  Dave can be found talking science, video games, sports, politics etc at davebrodbeck.com or on twitter @dbrodbeck.  All of his lectures are podcasted and available on iTunes